Full-Service Event Planning
Lavish LOLA
Work with company principal, Lori Stephenson, or one of the fabulous Senior LOLA Pros as your proactive project manager on all the details and design of your dream wedding or event from conception to production.
Perfect Partnership
This is for the client that is looking for a proactive project manager for every aspect of their event planning.
Packages starting at $18,000
All the Details
Examples of who might benefit from this level of service are busy professionals or clients planning from out of state or out of the country where “boots on the ground” and a high level of involvement of day-to-day management and communication will be essential or clients that need the support of a partner involved with every aspect of their event to assist with organization, decision making and emotional support.
Customizable Inclusions
Planning & Design
- Venue Selection & Negotiation.
- Initial planning meeting to develop an event style, determine goals and priorities and to put a plan in place for moving forward with budget, planning and design objectives.
- Create a comprehensive budget projections and planning timeline for clients enabling them to stay on track and on budget.
- Facilitate choice of appropriate vendors including, but not limited to décor, catering, rentals, linens, entertainment, photography, video, lighting and Audio Visual, hotel room blocks for out of town guests, invitations and stationery, favors, staffing needs, ceremony officiant, transportation, event insurance, and more based on style, availability, and price.
- Streamline vendor introductions and set up appointments for clients based on their availability – ATTEND ALL VENDOR MEETINGS with clients as needed.
- Review vendor contracts and make recommendations.
- Develop and present design and flow concepts inspired by the client that are appropriate to the time of day and chosen setting.
- Present unique ideas to compliment chosen design concept for invitations, favors, and all the other details going into the reception.
- Work with designated catering contact, floral designer, prop and rental companies, lighting technicians, etc to carry concept through overall presence of each individual element of the event.
- Advisement on etiquette and troubleshooting any challenges that come up while planning.
- Manage mailing of invitations and managing RSVP’s as needed for client and track all guest counts.
- Manage and maintain wedding website.
- Design, stuff and deliver hotel amenities for out of town guests.
- Create binder that includes copies of all contracts, design portfolio and inspiration boards.
- Personal styling – attend gown fittings and assist in selection of accessories.
- Plan/coordinate rehearsal dinner.
- Plan/coordinate departure brunch.
- UNLIMITED MEETINGS at the LOLA studio to keep on track of details and design as needed.
- Unlimited phone and email correspondence throughout the planning process.
Implementation
- Timeline Planning Meeting: We will review all last minute details and logistics of event – walk thru at event venue to discuss floor plan, flow, etc if needed with caterer, venue contact, décor team and complete the comprehensive 5 page LOLA event implementation detail checklist.
- Logistics Coordination: Create a complete production and event timeline for event, create vendor contact sheets and distribute to all vendors.
- Final Touch Base Meeting: 1-2 weeks before the event go over all the details one last time with your coordinator, hand off your personal items, and sit back and relax as the big day approaches.
- Wedding Party Timeline: Create Specific timeline for wedding party – distribute and review at rehearsal or to a provided email list the week of the wedding.
- Coordinate Décor and Design: Work with the florist, decorator and other relevant parties to perfect the visual details of the day and assure proper and timely execution. Style personal items per the notes in the wedding checklist.
- Advisement and Confirmations: Advise on gratuities and reconfirm all event details the week of the event including set up and strike times, vendor meals, rider inclusions and details that will make the event run smoothly with no surprises!
- Rehearsal: Direct or assist with rehearsal the day prior to the wedding, make announcements, distribute wedding party timelines, etc in conjuncture with or in lieu of officiant.
- Production: Approximately 10 hours on day of event to supervise deliveries, set up, implementation & strike.
- Manage all moving pieces of the event: Direction of vendors, attend guest needs and inquiries, trouble-shoot challenging situations, etc.
- Late Night Wrap: Return Bridal Checklist Items to Bridal Suite prior to end of service – or pack in car of pre-designated friend or family member.
- Event Emergency Kit: It’s Huge and you want it! Ask us what the weirdest thing in there is and you’ll be surprised!
- Staff: Includes your LOLA Pro + one highly trained assistant.
The LOLA pros in action
Our team has sent over 800 couples down the aisle since 2006.
Read over 100 5-star reviews from our clients and colleagues.
What do we do the day of your wedding?
(literally, everything… see for yourself in the video below)
Planning services
Lavish LOLA
This is for clients looking for a proactive project manager for every aspect of their event planning and design experience.
Signature LOLA
Perfect for the clients that want to be actively involved in managing their own planning process but value expert advice & streamlining.
Last Minute LOLA
Effective logistics management in the months before your event that allows you to gain the trust you need to release the reins the week of your celebration!
Power Planning
A single session with one of our Senior Planners to jump-start your planning process… Consider this your own personalized seminar.
